Advice About Financial Aspects When Starting A Small Business From Scratch

At this point in the process, there are three financial aspects you need to consider: your start-up capital requirements, your forecasted cash flow to see how much more money you may need, and a break-even analysis.

Start-Up Capital

The first step when developing a business from scratch is establishing the start-up costs. I recommend that you begin the process by downloading and completing a startup worksheet to identify the costs before you proceed.

Start-Up Capital Worksheet

Instructions: The startup worksheet is an excel spreadsheet. The items are presented in alphabetical order and are not intended to be inclusive of all startup costs but should at least get you thinking about some of the most common expense items. You should do your research and estimate what you think it would cost you and enter that figure in the amount column.

As we will discuss later, you may be able to finance some items on the start-up worksheet with debt. If that is the case, you can enter the percentage of debt financing which you think you can obtain and the spreadsheet will display the funds the owner must bring to the table in the form of equity and what a lender would provide in the form of debt financing.

NOTE that the debt% column of this worksheet is more appropriate for existing companies that have cash flows that support debt financing as an option. So, for this part of the process, you may just want to focus on adding the amounts that you think each item will cost based on your research.

When starting out, it is important to spend your money wisely.  You might be tempted by a nice office or a new suit, but don’t.  When you are successful, you can afford the fancy office or that expensive suit, however when starting out, it is important to focus only on those things that are really important.

Cash Flow

Now that you have an idea of how much money you would need before you begin your business, the next thing you need to do is estimate how long it would take you to reach a break-even point, and how much additional money you would need to pour into operations before you make more money than you spend each month. I recommend that you download and complete the cash flow template and project your cash flow for at least the first 12 months.

Cash-Flow Template

Directions: You can begin by entering the amount that you came up with from the Start-Up Capital Worksheet in the Pre-Start column.  You can then forecast and record the monthly revenue and expenses for at least the first 12 months. The yellow cells are computed cells and the grayed-out ones are dead cells, so focus on completing the other cells. Since you are projecting future cash flows, you cannot have a negative cash position or you will bounce checks. Therefore, you will have to do cash injection in row 10 to make sure that you do not overdraft. You can also do an owner draw to take out excess cash using row 38. However, I recommend that, initially,  you simply do not inject any cash and see just how much additional cash you will need by looking at your cash position each month.

At this point, you should take stock of the sum of capital requirements obtained in the Start-Up Worksheet and the negative cash position from early operations in the Cash-Flow Statement because this figure is the best-case amount you will need to access when you launch your business.

While generally the Risk Management Associates (often just called RMA) Annual Statement Study is used to benchmark existing businesses against other businesses in the same industry, it is also helpful to assess your funding plan.

If your business involves you being a freelancer or consultant, you might want to look at this post.

Also, here is a downloadable Hourly Rate Calculator to assist you in determining a minimum bill rate that you can use in the retail price per unit cell of the Break-Even Analysis.

Break-Even Analysis

Next, you need to understand the concepts of a break-even analysis. Here is an excerpt from a video lesson from Boot Camp: Steps to owning your business, which explains how to do a break-even analysis and its value.

You can also download a Break-Even Analysis Template where you can enter your own anticipated fixed and variable costs and experiment with your retail price per unit.

In addition to using your break-even analysis to determine your retail price per unit, it is a good idea to understand how the concept of fixed and variable expenses can help you control your business risk. Here is a post that explains how a break-even analysis can be used when making decisions to minimize risk and maximize rewards for your business.

Too often, new business owners think they have to own all the assets necessary for their business to operate. The break-even analysis is a valuable tool to help decide when it is better to rent vs own.

Funding

Now that you have an idea of what it would take financially to get your business off the ground, we can focus the discussion on how to fund it.

There are 5 essential stages in a Funding plan.

Here is an free course that looks at 14 ways to fund a startup: 

Most businesses are bootstrapped.  Here is what that really means:

Here is how to get customers to fund your startup:

Small business funding is not the same as funding the next great technology company startup.  Here is what you need to know about the difference between smart vs dumb money as well as angel and venture capital.

Access to capital is essential for a new business. If you are successful, you will need more money, and if you are not, you will need access to more money.

The most likely source of funding for a start-up is equity, however, there are technically several ways to fund your business. Choose one of the following to explore in more detail by clicking on the links below: